Parkersburg Catholic Schools POLICIES

CONTENTS

1. Community

2. Administration

3. Business, Tuition and Fees

4. Personnel

5. Student Life, Athletics

6. Instruction, Academics

7. Buildings and Grounds

8. Appendix (Forms)

1. Community

1.0. West Virginia Senate Bill 4078. (10-16-00). High school diplomas may be awarded to veterans of WW I, WW II, the Korean Conflict and the Viet Nam Conflict who did not graduate from high school.

1.1. A separate checking account will be set up for the Parkersburg Catholic Alumni Association. Two signatures will be required on the account.

1.2. Professional boxing matches are prohibited at the school. (3-18-96).

1.3. No professional wrestling shall be permitted in the Parkersburg Catholic High School gym. (11-19-84).

2. Administration

2.0. Closing School. (3-26-78). Early closing or cancellations of a school session except in an emergency must be approved by the Board of Education.

2.0.1. Snow Days. (6-21-99). PCES and PCHS will follow Wood County Schedule for snow days, which includes the following code definitions:

Code A Administration and Secretaries will report

Code B Everyone, except students will report

Code C No one will report

2.0.2. Rescheduling Canceled Classes. Regarding canceled classes because of inclement weather: the administrators of PCES and PCHS should make a reasonable effort to make up as many of the missed days as possible.

2.1. Classroom Staffing. (2-15-93). One teacher for up to 25 students; a part-time aide for 26-27 students; for 28 or more students there would be a waiting list; and at 36 students the class would split between two teachers.

2.4. Prior to voting on candidates for coaching and substitute teaching positions, brief summaries of their qualifications will be presented to the Board of Education. (11-89).

2.5. The High School Principal, Elementary School Principal and Development Director report to the School Board and the Foundation has advisory functions only.

2.6. Parkersburg Catholic Schools Calendar Committee. This committee consists of the elementary school administrator, two elementary faculty representatives, the high school administrator and two high school faculty representatives. This committee will meet in late winter or early spring to work out the calendar for the following school year and present the coordinated calendar at the May BOE meeting (or as soon as Wood County’s becomes available for review). The Committee will present one unified calendar (we ARE a SCHOOL SYSTEM) and that the calendar follow Wood County’s major holiday breaks. It would also follow that as a SCHOOL SYSTEM we should keep the same summer hours, not only for ease in accessibility, but also for morale issues. Should there be a dispute between the elementary and the high schools in setting the calendar, a Board member, appointed by the Board President, will settle the dispute.

2.7. Purchase order system. (8-2-82). Utilized at the High School for the purpose of improving the control of the purchases of goods and services, and projection of cash flow. The procedure for utilization of the purchase order will be as follows:

A. The originator fills out the purchase order indicating the goods or services to be purchased, the preferred vendor, date of order and the account number to which the expense is to be charged and estimated cost of the goods or services. The originator forwards the completed purchase order to the Administrator for approval.

B. The Administrator reviews the request and if in concurrence, gives approval via his signature. If further approvals are required, the Administrator forwards the approved requisition for approval. Note: Approved levels for expense items may vary at the will of the Board of Education, and the Administrator will be so informed on a timely basis. All capital purchases require approval of the President of the Board of Education.

C. Once approved, the original copy will be sent to vendor, a copy of the approved requisition will be sent to the originator, one copy will be sent to the school accountant, and one copy will be maintained in the school files.

D. When goods or services are received, they will be checked against the purchase order on file in the school files and if complete, the file copy so noted.

E. When invoices for the goods and services are received by the school, it will be checked against the complete purchase order and, if in agreement, they will be approved for payment by the Administrator and forwarded to the school accountant for payment.

F. No invoices will be paid unless they correspond to an approved purchase order on file.

G. The school accountant will maintain an open purchase order file and from time to time as directed by the Board of Education, be able to project expenditures committed for the future payment.

2.8. No new expenditures may be made by the Principal of the High School in excess of Fifty Dollars ($50.00) without the approval of the BOE. Effective: 11-19-74. (11-11-74).

2.9. Admission Priority and Procedure Policy. The Admission Priority Policy is based on the understanding that our formal education begins with Pre-School and continues, uninterrupted, through the 12^th grade. Therefore, once a child has gained entry into this formal school system, the Admission Priority Policy grants an advantage (priority) for continuation to the next grade level (or to remain at the same grade level) regardless of parish or non-parish affiliation. Once a child leaves our school system, the child loses this particular advantage (priority) and consideration for later readmission will be made as if application is being made for the first time.

2.9.1. Admission Procedures.

A. Application form must be submitted along with parish verification for participating (participating parish members only) and appropriate application fee.

B. No application will be accepted prior to September 1st of the year preceding year admission is sought.

C. All applications with appropriate application fees received during the period September 1st through February 15th of the following year will be put in a single grouping and then placed in order of priority based on the Admission Priority Policy without regard to when such applications and fees were received during this period. This will be done as soon as practical following February 15th and all of these applicants will be notified of their acceptance, rejection or placement on a waiting list whichever the case may be.

D. All applications with appropriate fees received during the period February 16th through March 15th will be put in a second grouping and then placed in order of priority based on his Admission Priority Policy without regard to when such applications and fees were received during this second period. This will be done as soon as practical following March 15th and all of these applicants will be notified of their acceptance, rejection or placement on a waiting list which ever the case may be. This second group of applicants receives no priority over the any applicant in the original group.

E. All applications with appropriate fees received after March 15th will be placed in order of priority based on the date of the receipt of said application following March 15th and each applicant will be notified of their acceptance, rejection or placement on a waiting list, which ever the case may be. This third group of applicants receives no priority over any applicant in the original group or the second group.

F. Applications will not be considered received before the date the appropriate application fee is received.

G. The application fee shall be an amount equal to the tuition for one month at the participating parish rate during the current school year, rounded off to the next lower $5 increment (e.g. if tuition is $81 the application fee is $80).

H. The application fee only applies to new admissions or readmissions and will be credited toward payment of tuition for the year of admission. The fee is non-refundable except where the application is rejected, the child is unable to attend because the class is full, or the child is unable to attend for reasons that did not exist at the time the application was made (e.g. family moves from the area).

2.9.2. Admission Priority. (10-16-00)

A. Pre-School.

a. Child from a Participating Parish family, which family currently has a child(ren) attending Kindergarten – 12^th grade in our school system.

b. Child from any other Participating Parish family.

c. Child from a Non-Participating Parish family, which family currently has a child(ren) attending Kindergarten – 12^th grade in our school system.

d. Child from any other Non-Participating Parish family.

e. Child from a non-Catholic family, which family currently has a child(ren) attending Kindergarten – 12^th grade in our school system.

f. Child from any other non-Catholic family.

B. Kindergarten.

a. Child from a Participating Parish family, which family currently has a child(ren) attending Preschool – 12^th grade in our school system.

b. Child from any other Participating Parish family.

c. Child from a Non-Participating Parish family, which family currently has a child(ren) attending Preschool – 12^th grade in our school system.

d. Child from any other Non-Participating Parish family.

e. Child from a non-Catholic family, which family currently has a child(ren) attending Preschool – 12^th grade in our school system.

f. Child from any other non-Catholic family.

C. First through 12^th Grade.

a. Child from a Participating Parish family, which child currently attends Preschool – 12^th grade in our school system.

b. Child from a Non-Participating Parish family, which child currently attends Preschool – 12^th grade in our school system.

c. Child from a non-Catholic family, which child currently attends Preschool – 12^th grade in our school system.

d. Child from a Participating Parish family, which family currently has a child(ren) attending Preschool – 12^th grade in our school system.

e. Child from any other Participating Parish family.

f. Child from a Non-Participating Parish family, which family currently has a child(ren) attending Preschool – 12^th grade in our school system.

g. Child from any other Non-Participating Parish family.

h. Child from a non-Catholic family which child presently does not attend but whose family currently has a child(ren) attending Preschool – 12^th grade in our school system.

i. Child from any other non-Catholic family.

2.9.3. Notification of Acceptance into School. (3-16-92). Potential students will be notified of their enrollment by May 1^st of the prior school year.

2.9.4. Student Transfers. (11-15-82). The Administration is instructed to review all admission requests for students transferring within Wood and Washington County areas with the Board of Education prior to accepting the student's application.

2.10. School Bus Use. (11-18-91). School administration will solicit Wood County School buses for school-sponsored functions only.

2.11. Editorial Policy. (3-16-92). Saint Joseph Central HS’s editorial policy is adopted. Exception: the final decision to publish questionable material is left to the school administration.

3. Business, Tuition and Fees

3.1.1. Part-Time Student Tuition. (10-20-75). Regardless of the number of classes being attended by any one student, that student shall be assessed the full tuition rate.

3.1.2. Tuition Payment. (5-16-94). Three options will be available to families: full year payment due July 1, semiannual payments with due dates July 1 and January 1, quarterly payments due July 1, October 1, January 1, and April 1. Personal checks and charge cards may be used as well as automatic deductions from one's checking account.

(7-29-74). A simple agreement will be written for non-parish parents to sign regarding tuition that they have a down payment of not less than $50 and 50% of the balance should be paid by the end of December and $50 each month until the balance is fully paid in March.

3.1.3. Multi-child Family Tuition Plan. (2-19-96). 100% tuition cost for first child, 80% for the second child, 60% for the third child, 40% for the fourth child, and 20% for the fifth child.

3.2.1. Parish Tuition Assessment. (7-21-97). Factors (and their respective weighting) used in the formula for determining the contributions from participating parishes are: # of registered parents from each parish (50%), # of school-age children from each parish (25%) and # of students in school from previous year from parish (25%).

3.2.2. Parish Tuition Assessment Adjustment. (2-19-96). Three per cent (3%) increase each year and to bring St. Michael’s and St. Monica’s to equity over the next ten years.

(5-15-89). St. Ambrose will pay the difference between participating and non-participating tuitions.

3.2.3. Participating parish tuition. (2-20-89). Students claiming “participating parish” status for tuition proposes must have a signed form from their parish priest before registering, and that the form is to be renewed annually.

3.3. Delinquent Tuition and Fees

A. Families should be notified when in arrears. (11-18-91)

B. A child whose tuition is delinquent may be permitted, along with a parent, to see his/her grade card. (5-20-91)

C. No grade card will be released nor readmission allowed until delinquent tuition is paid. (4-15-91).

D. The teacher benefit fee must be paid-in-full for release of report card and/or grade transcript. (3-21-88).

E. Delinquent tuition and fees must be paid by August 1 prior to the school year to retain a place in the class for the upcoming year. (2-17-92).

F. When delinquent in tuition readmission should be denied. (6-19-89).

G. The benefit fee will be paid prior to report cards and/or grade transcripts being released. (3-21-88).

3.4. Bishop’s Assistance in Fund Raising. The Bishop will be available to go out on calls to prospective donors with local representatives of the school. Any monies contributed will be distributed in the following manner: 80% to the individual school and 20% to the Diocese Development Program. The 20% will aid in running the Development Program and in the future will be used filter back as grants to needy schools.

4. Personnel

4.1. Any instructor with part-time status may be assigned supervising duty and any instructor with paid planning period may be assigned sponsor duties as deemed necessary by the principal. (3-95).

4.2. Planning Periods. (6-17-96). Beginning with the 1996-1997 school year, teachers at PCHS shall be paid for a planning period based on the number of scheduled teaching periods. The table below shows the total periods that will be paid.

Teaching Periods	Paid Periods
1 2 3 4 5 6	1 2 3 4.33 5.67 7

4.3. Faculty Representative. (2-15-99). The staff will choose their representative by voting.

4.4. Salary Increase for Credits Earned During the School Year. (2-19-90) Upon receipt of State certification of a teacher’s advanced license status arising from additional credits earned during our school year, the Board of Education will determine and pay the requisite salary increase during the balance of our school year based on this new advanced license status. This salary increase will be paid for that portion of our school year remaining as of the last day of the college or university semester (or quarter) in which these credits were completed.

4.5. Extra Curricular Activities Coaches Policy. (5-18-92).

A. The Parkersburg Catholic School Board believes it to be in the best interest of Parkersburg Catholic Schools to seek to minimize economic hardship which may be suffered by sport coaches from unanticipated and extraordinary demands which may unreasonably interfere with his or her relationship with his or her outside employer.

B. It is anticipated and expected that our coaches will recognize and accept the realities that a commitment to coaching requires. This includes necessary arrangements for the use of vacation, SB6 days, leave of absence or other time commitments as may be required in the ordinary course of coaching and as may be contemplated in the particular and peculiar circumstances each coach or assistant coach may encounter.

C. It shall be the policy of the Parkersburg Catholic School Board to enter into a contingency contract with each varsity sport head coach to provide for reimbursement of lost income in the following circumstance:

I. When, in the opinion of the principal of PCHS or PCES, attendance of the head coach is required at a time that conflicts with the coaches regular employment.

II. The attendance at such event by the coach not anticipated or contemplated at the time of contracting for the position. e.g.: Scheduled post season or tournament play for which eligibility has been determined at the time of contract.

III. Application for reimbursement under such contingency contract shall be in writing and on a form prescribed by the principal to whom request for reimbursement is made.

IV. The form request shall include the date, time and place of required attendance; the identity of the employer and an express statement of loss of income, which may be stated as an "amount in excess of the reimbursement rate" provided in this policy.

D. This policy shall be effective for the 1992-1993 school year and to the extent sufficient funds remain available as budgeted or allocated for substitute teachers.

E. Reimbursement shall be of actual lost income not to exceed the daily Wood County Schools substitute Teacher rate as may be established from time to time.

4.6. Religion class teachers must be Catholic. (6-15-92).

4.7. Tuition Reduction Benefit.

A. (11-19-84). Full-time faculty (including teachers’ aides (9-19-88)) and full-time administrative employees (“Employee” shall mean a regular full-time employee of the Parkersburg Catholic Board of Education who is subject to the direction and control of his or her principal and for whom taxes are withheld from the employee’s wages; and “Full-time” means a teacher is regularly scheduled to teach four out of seven or the equivalent class periods and an administrative employee who is regularly scheduled to work at least 30 hours per week.) are entitled to half-tuition for their children who attend Parkersburg Catholic Schools.

B. (7-6-92). Service personnel, including cooks, who are regularly scheduled to work 20 hours or more per week, are entitled to half-tuition for their children who attend Parkersburg Catholic Schools.

4.8. Vacation Leave Policy- Tom Zimmerman distributed the revision of policy the board approved in 1993, but did not adopt. After discussion Sandra Penco moved to approve the policy provided that present administrative employees with requisite terms of service will be deemed to accrue ten days carry-over.

4.9. Vacation leave for administrative staff and custodians. (7-15-93). Twenty-four days paid vacation per year for those employed over 3 years, the maximum number of days accumulated would be 15.

4.10. The PCHS vacation policy permits faculty members to assign one SB6 day to another member--with need--for sickness. (6-4-93).

4.11. (This policy has been replaced by the current health insurance program.)

4.12. The committee recommends that teachers receiving a Bachelor’s + 15, (45 hours including a Master’s degree) shall receive remuneration for said credits. All hours must be verified and the salary increases due to additional credit hours earned must be negotiated at the time of the renewal of contracts. (3-21-94).

4.13. Regarding sick leave policy. (3-21-94). Total usable accumulation of 60 days. If a principal feels that more leave is warranted in a given case, (s)he can bring the specific case to the Board for consideration. Guidelines for extending the number of days: 1. An individual has an illness that necessitates exceeding the 60 days time and has accumulated additional sick days over the 60 days; 2. The total sick leave is not to exceed the total sick leave over the course of their employment; 3. The individual must have satisfactory work performance prior to the time of initiating the request for additional sick leave over 60 days.

4.14. The Personnel Curriculum Committee moves that a faculty member from one school be permitted to transfer one discretionary day to a faculty member from the other school under the following circumstances:

A. The teacher in need must have exhausted his/her sick leave;

B. The need must be due to a serious, long-term illness or pregnancy;

C. The transfer must be done with the approval of both principals. Actual mechanics of the transfer will be left to the principals. (11-15-93).

4.15. Personal leave for illness or other causes. (8-17-92).

A. For purpose of this policy, terms shall be defined as follows:

I. “Personal Leave” is the right of a full time school employee to be paid his or her regular budget salary for a period during which he or she is absent from assigned duties due to circumstances or conditions specified in this policy.

II. “Employee” is a regular full time employee of the Parkersburg Board of Education who is subject to the direction and control of his or her principal and for whom taxes are withheld from the employee’s wages.

III. “Day” is a full or part-day of personal leave.

IV. “Discretionary Leave” is a day of an employee’s personal leave which the employee is permitted to take without regard to the cause of the absence.

V. “Immediate Family” means the child, spouse, or parent of the employee.

VI. “Extended Family” means the brother, sister, brother-in-law, father-in-law, mother-in-law, sister-in-law, son-in-law, daughter-in-law, grandmother, grandfather, granddaughter, grandson, stepmother, and stepfather.

VII. “Critical Illness” is an illness in the extended family of such a critical nature so as to require the presence of the employee. A certificate from the attending physician shall be required. This provision shall not be construed to cover absence for the purpose of nursing care for the members of the family not declared by the attending physician to be critically ill.

B. Benefits.

I. Each employee shall be allowed up to fifteen (15) days personal leave days during each annual employment term. Three days of discretionary leave are included in this allowance.

II. Part-time teachers will receive pro-rated leave based on the number of periods taught.

III. An employee may accumulate, at the rate of five (5) days per year of satisfactory service, up to forty-five (45) unused personal leave days. Discretionary Leave days do not accumulate.

IV. Each employee shall be permitted up to three discretionary days during each annual employment term if he or she has sufficient personal leave days remaining.

V. In addition to personal leave, each full time employee shall be allowed up to three (3) days of leave in the event of a death in his or her immediate family.

VI. Except for discretionary days, employees shall qualify to use accumulated personal leave days for the following reasons:

a. Illness or any temporary disability on the part of the employee incapacitating him or her from performing essential job duties.

b. Temporary illness of a member of the employee's family which requires the employee's presence for care and nurture or for transportation to or from a medical care provider.

c. Critical illness in the extended family of the employee.

d. Exposure to a contagious disease and determination by an appropriate health authority that the presence on duty of the employee may jeopardize the health of the others.

e. Pregnancy or any temporary disability resulting therefrom.

VII. Personal leave is a system to accommodate temporary absences from work duties. Personal leave may not be converted into remuneration or other benefit.

C. Procedure. Unless prevented by an emergency or unavoidable circumstance, the employee shall provide notice and obtain consent of the principal as follows:

I. In the case of illness or injury occurring away from the school which is likely to cause absence for cause, prompt notification must be given to the principal.

II. Three working days notice must be given by the employee to the principal prior to approval of discretionary leave unless, in the judgment of the principal, an emergency (sudden and unexpected turn of events calling for immediate action) justifies late notice.

III. Whenever any employee claims personal leave for three consecutive working days or more on account of personal illness, injury or temporary disability for any reason, including pregnancy, the employee shall submit a certificate from his or her attending or treating physician setting forth the nature of the illness, injury, or disability, the date of commencement of the disability from work and the date the employee is considered able to return to work (a form may be prescribed for this purpose).

IV. Discretionary leave requests shall be denied if approval would result in more than fifteen (15) percent of the employees being off for any reason for that work day.

V. Discretionary leave may not be taken during the first or the last week of the school year.

VI. Unless previously completed, upon return to work, the employee shall complete and deliver to the principal a written statement which certifies the reason for personal leave. The principal may waive physician certification.

D. Conditions.

I. When an employee uses all accumulated personal leave and is still unable to return to work, his or he employment status shall be changed to leave of absence, provided that he or she requests, in writing, such leave for a specified time and the request is approved by the Parkersburg Catholic School Board.

II. Personal Leave provisions are contingent upon continued employment. When the services of an employee have terminated for any reason, all personal leave credited to him or her shall be considered terminated as of his or her last working day. No reimbursement or other consideration shall be provided for unused personal leave.

III. Personal leave will be paid along with the regular payroll if:

a. The personal leave request is completed and signed by the employee.

b. The physician's certification, when required, is submitted upon return to work.

IV. Pregnancy, miscarriage, childbirth and recovery are considered temporary disabilities for which accumulated personal leave may be used.

a. Maternity leave may begin at the written request of the employee.

b. After the delivery, an employee will have up to six weeks leave. If the employee cannot perform her essential job duties or her physician certifies continued disabilities, the employee's status will be converted to leave of absence.

4.16. Vacation Leave Policy

A. Terms: For purposes of this policy, terms shall be defined as follows:

I. "Administrative Personnel" shall mean all full-time employees of Parkersburg Catholic Schools except teachers, Supervisory and Technical Personnel as defined in this policy.

II. "Technical Personnel" shall mean janitors and cooks who are full time employees.

III. "Supervisory Personnel" shall mean principals and assistant principals.

B. Benefit:

I. Administrative and technical employees shall who have been employed less that twenty-four calendar months earn vacation leave at the rate of five-sixths (5/6) of a day for each month worked.

II. Beginning in the calendar year in which an administrative or technical employee has completed four (4) years of employment he/she shall have one (1) additional day of vacation leave for each year of employment through the ninth year of employment. The employee shall then have three (3) weeks or fifteen (15) working days of paid vacation leave during each subsequent year of employment.

III. With reference to the benefit in the preceding two paragraphs, and, in instances where the employment date is on or after August 1st, the increase in vacation days will begin in the calendar year following the first date of employment.

IV. Vacation is earned on an employee's anniversary of full time employment. An employee must be actively employed and on the payroll as of such anniversary date to become eligible for vacation. No employee becomes eligible for vacation or vacation pay, prior to such anniversary date.

V. Cash payments may not be taken in lieu of vacation time, with the exception that any employee who terminates his or her employment without having taken the vacation to which he/she has become vested under this policy, will receive pay for any unused portion of that vacation.

VI. Vacation must be taken within twelve (12) months following the vacation eligibility date, provided, however, an employee may accumulate or carry over up to ten (10) vacation days or two weeks from one twelve month period to the next.

VII. Supervisory Personnel vacation will be negotiated on a case by case basis by The Catholic Schools Board of Education.

C. Conditions.

I. This policy will go into effect on March 1, 1995. Nothing in this policy will divest present employees from accrued or vested vacation. Current employees will be deemed to have accrued vacation according to their length of service under this policy.

II. Each principal shall maintain a record of vacation eligibility and the dates which each employee take vacation leave.

III. Each principal may exclude specific dates from the vacation schedule applicable to his or her school due to a heavier work load or specific requirements that he or she may require of administrative employees. Each principal is encouraged to notify administrative employees in writing, in advance, of the dates excluded before vacation scheduling commences.

IV. Use of vacation days during regular school operation days is discouraged.

V. Vacation may not be used prior to this benefit having been earned.

D. Holidays. Both Parkersburg Catholic High School and Parkersburg Elementary School will observe holidays in accordance with the Wood County 261 Day Calendar and as may be changed from time to time by Wood County Schools.

E. Work Hours.

I. The work day for regular school days for all employees shall be from 7:50 am to 3:15 pm.

II. The work day for non-student days will be form 9:00 am to 2:00 pm.

First Draft 1-12-93

Revised 7-1-93

Second Revision 1-13-95

Adopted:

4.17. Family Assessment for Funding Employee Benefit Program. Employees who presently have students enrolled at either school are exempt from this assessment.

4.18. Time for professional and faculty days. (4-20-98). To accommodate this need:

A. Teachers’ contracts are extended from 200 to 201 days per year; and

B. The principals have the authority to use up to two half days per year of now scheduled instructional days. This now provides an additional two days for use as professional and/or faculty days.

4.19. Coach pay for tournament play. (6-20-88). All non-staff head coaches will be reimbursed for days off required for State tournaments.

4.20. Faculty tuition aid. (9-19-88). Repeats policy stated in 11-19-84 minutes. Faculty members are entitled for half-tuition for their children. The question here was: Is a teacher’s aide “faculty?” The answer was “yes.”

4.21. Pay Periods. (2-96). The normal pay days shall be the 15^th of the month and the last day of the month. When a pay day falls on a weekend or on a bank holiday, that pay shall be moved to the closer banking day.

4.22. Tenure When Changing the Status of a School. (5-30-84). Whenever the Diocesan School Board determines that the change of the status of a school is of such magnitude as to constitute the formation of a new school, then tenure of all teachers of the former school(s) shall cease. However, the changing of the status of a school shall not be employed as a vehicle to circumvent the general policy on tenure. When tenure ceases, notice is to be given to all personnel effected before April 1, and preferable by March 1 or earlier. Past tenured teachers should be given every opportunity to reapply for a position in the new school. (from Diocesan School Board Meeting Minutes, 5-7-84)

4.23. Maternity Leave Guidelines. (2-23-83). In keeping with the regulations proclaimed by the Department of Industry, Labor and Human Relations and the decisions of the Supreme Court, the following guidelines are provided to aid the school administrator and Board of Education regarding employees’ Maternity Leave:

I. It is a violation of the Fair Employment Practices Law to exclude from employment, whether by written or unwritten policy or practice, applicants or employees because of pregnancy.

II. Disabilities caused or contributed to by pregnancy, miscarriage, abortion, childbirth and recovery therefrom are, for all job-related purposes, temporary disabilities and should be treated as any other temporary disabilities with regard to leave, insurance, seniority or other benefits and privileges.

III. Where the termination of an employee who is temporarily disabled is caused by an employment policy under which insufficient or no leave is available, such termination violates the law IF it discriminates against employees of one sex and is not justified by business necessity.

IV. The time that a pregnant employee leaves and returns to work is a decision for her and her doctor and not that of her employer. This is a recent court decision.

V. The teacher or employee on leave of absence has the Right of First Refusal to a continued contract with the school. In practice this means that she must be offered her past position upon becoming available and capable of returning to work, prior to the hiring of a replacement. These matters should be clarified with the employee prior to her maternity leave.

4.24. Jury Duty for Employees at Parkersburg Catholic High School. (1-18-83). School employees at Parkersburg Catholic High School shall be required to serve on any jury during the period of their contract with the Board of Education unless excused therefrom by the judge of the court. Any employee who may be selected for jury duty will be compensated for the difference between the amount paid by the court system and the amount that would have been earned had he or she been on the job, in the usual manner. This can be accomplished most easily by having each employee to continue to draw his usual amount of compensation during the period of jury duty and then signing over to the Financial Secretary any payment received from the courts as compensation for such service on the days served. I

4.25. Sick Days. (3-20-80). Present teachers will have 15 sick days per year and can accumulate five sick days per year. New teachers will have five sick days per year and can accumulate sick days at five per year.

4.26. Request for Professional Leave. (9-20-76). See Appendix 4.26.

5. Student Life, Athletics.

5.1. Jr/Sr HS interactions. (3-15-04). Junior High consists of Grades 7 and 8. Senior High consists of Grades 9 through 12. This division is applicable in the areas of academics, athletics and social events (at the discretion of the principal), and shall be separate with the following exceptions:

A. Junior High students will be granted permission to take only those senior high school courses for which they are qualified;

B. Freshmen may participate on the junior high athletic teams. If a freshman is to ascend to the high school team, it will be at the coach’s discretion and applicable WVSSAC rules;

C. Freshmen will be admitted to the senior high school social activities except for the Prom that is for juniors and seniors. Sophomores may attend the Prom by invitation only.

5.2. Tobacco Control Policy. (8-17-92). In recognition of the harmful effects to users of tobacco products, as well as the harmful effects upon others who are exposed to tobacco smoke, it is the policy of the Parkersburg Catholic School Board to prohibit the use of all tobacco and tobacco products during the school day in all school buildings, on school grounds or in any motorized vehicle used for school activities during the school day. The principal of each school may designate one or more locations where employees may use tobacco or tobacco products when not on duty. Such location must be not commonly used by students or employees who do not use tobacco.

Any Student violating this policy shall be subject to discipline as well as possible referral to law enforcement authorities for appropriate action. Employees who violate this policy shall be subject to discipline as circumstances warrant, including written or oral reprimands, notation upon evaluation, suspension or dismissal.

5.3. Safe Schools: Suspensions and Expulsions (West Virginia H.B. 2073; Effective 3-24-95). Mandatory suspension by principal and mandatory expulsion for period of not less than 12 consecutive months by county board if student: possessed deadly weapon, assaulted a school employee, or sold a narcotic drug. The county superintendent may lessen if circumstances warrant; must provide written statement to county board, principal, faculty senate and school LSIC.

Mandatory suspension by principal and possible expulsion for up to one school year by county board if student: committed an act which would be a felony if committed by an adult, or possessed a controlled substance.

Possible suspension by principal and possible expulsion for up to one school year by county board if student: threatened to injure or injured a pupil, teacher, administrator or other school employee; possessed alcohol; used profane language directed at a school employee or pupil; intentionally defaced school property; participated in any fight; or habitually violated school rules or policies.

5.4. Attendance Policy. (5-18-98) PCHS Attendance Policy agrees with Parts A, B, C, D and E under the Section titled ABSENCE IS EXCUSABLE FOR SPECIFIC REASONS of the Wood County Schools 1997-1998 Secondary Attendance Procedures Brochure.

5.5.1. Student Athlete Travel. (1-18-99). Any student departing from school to attend a sporting activity using transportation provided by the school must return to school by means of that same method. Exceptions to this policy could be granted if:

A. A special request form is completed at least one day prior to a game;

B. This form is signed by the parent/guardian of the athlete;

C. The form includes a phone number where the parent/guardian can be reached;

D. The form is approved by the principal or the principal’s designee;

E. The form is presented by the principal or the principal’s designee to the coach prior to the departure for the sporting event.

This exception provides for the release of the student athlete to his/her parent/guardian only. Additionally, this exception is valid for the game date indicated on the exception form and not multiple dates.

5.5.4. Athletic Eligibility. (2-16-04). Athletic ability will not be used as a criterion for membership on sports teams/club. (including cheerleading squads).

5.6. Pediculosis (Lice). (10-92). It is the policy of PCES that any student with pediculosis (lice) shall be excluded from the school until the student has been treated with an effective pediculocide and all lice and/or nits (eggs and/or cases) have been removed.

5.7. Athletic Academic Eligibility. (4-19-04). Pursuant to WVSSAC Policy, student athletes must maintain a 2.0 Grade Point Average (GPA) in the semester preceding athletic participation to be eligible to participate. If a student is ineligible based on semester grades, he/she may become eligible by earning a 2.0 GPA at the end of nine weeks following his/her ineligibility.

6. Instruction, Academics

7. Building and Grounds

7.1. Open Gym. (8-16-88). Open gym may be held provided proper supervision is present. SSAC rules state that the School Board must approve open gym and that a paid supervisor must be present. The Boosters would probably take care of the supervision. It would be weekly during the summer; twice weekly in August and September.

7.2. Facilities Rental and Use. (2-20-89). See Appendix 7.2

8. Appendices

4.26. Request for Professional Leave. (9-20-76)

Request for Professional Leave

(Please complete this form in duplicate)

Date_________

I hereby request _______day(s) professional leave, to be effective _________________________________________________________________(dates). The leave is requested for the following reasons:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ I certify that this leave request complies with Board of Education policy and that the leave will not be used for any unlawful purpose, personal pleasure or to seek other gainful employment.

_______________________________________

Signature of Person Requesting Professional Leave

I recommend that this request be approved_____ disapproved_____.

_______________________________________

Principal/Date

7.2. Facilities Use Request Form

PARKERSBURG CATHOLIC SCHOOLS

FACILITIES USE REQUEST FORM

(To be completed by Organization Applicant)

The Parkersburg Catholic Board of Education has adopted policies governing the use of its facilities by outside organizations. No charge is normally made for school-related groups such as Boosters, Ladies Auxiliary, PTO, etc. The completion of this form will make it possible for school officials to know your wishes better and to make adequate arrangements with the school staff.

Organization making request___________________________________________

School requested_____________________ Date(s) requested ________________

Opening hour _______________________ Closing hour ____________________

Estimated attendance _________ School age children ________ Adults ________

Please check facilities requested:

Gymnasium____ Classrooms ____ Cafeteria ____ Kitchen____

Equipment needed___________________________________________________

Other______________________________________________________________

Give a brief description of the activity that is to be sponsored:_________________

__________________________________________________________________

RULES TO BE FOLLOWED:

1. The sponsored activity shall be confined to the area specified by this permit.

2. The area used for the activity shall be left in a clean and orderly condition.

3. The organization sponsoring the activity will be required to pay for any damage to school facilities.

4. Consumption of alcoholic beverages on school property is prohibited, unless a liquor liability policy is attached. Smoking is permitted in designated areas only.

5. Organizations shall not pay custodians directly. Custodians are reimbursed by the Board of Education.

6. Non-school related groups must attach a certificate of insurance with this application.

A $25.00 deposit will accompany this application made payable to Parkersburg Catholic Schools Board of Education. The remainder is due upon completion of activity.

I have read the “Rules to be Followed” and promise that they will be followed.

_________________________________ Date of Application	_______________________________ Signature of Applicant
_________________________________ Phone Number of Applicant	_______________________________ Applicant (Print)
_________________________________ Title or Relation to Organization	_______________________________ _______________________________ Address of Applicant

Approved__________ Rejected__________ Date__________

Reason(s)____________________________________________________________________________________________________________________________________________________

Charges: Group A B C D

Facility Use: $__________

Custodian: $__________

Other: $__________

Total: $__________

_____________________________

Principal

SCHEDULE OF CHARGES

1. Custodial/Monitor charges at $10.00 per hour.

- flexibility depending on the type of function

2. Surcharge - (if gym floor covering is to be used)

- in recognition of wear or potential damage to floor during this type of use

3. Reject any schedule that provides for charges based on the "funds raised" or "profit made" through the event.

- a nightmarish undertaking

4. Craft Fair/400 Club vs. WV University Fund Raiser

- key is which group is actually conducting or running the event and/or responsible for the function's program and which rooms are to be used by them.

5. Balance of charges is to be paid upon completion of the activity.

6. Schedule of charges is on a per diem basis for use of facility.

A) Included in the charge is a 5 hour set-up period the day before the event if necessary. (5:00 pm-10:00 p.m.).

B) Included in the charge is a 5 hour tear-down period the day after the event if necessary (8:00 am-1:00 p.m.).

C) If more time is needed to set-up or tear-down, the day before or day after the event—an additional charge of $40.00/hour will be assessed plus custodial/monitor charges, if any.

Parkersburg Catholic High School

Schedule of Charges

GROUP A:

PARKERSBURG CATHOLIC SCHOOLS PROGRAMS THAT DIRECTLY INVOLVE STUDENTS PRESENTLY ATTENDING SCHOOL (i.e. all sports programs, other extracurricular activities, and all curricular activities.

· No facility charge.

· No custodial/monitor charge.

GROUP B:

SCHOOL RELATED ORGANIZATIONS (i.e. PTO, Ladies Auxiliary, and Boosters) AND PARISHES (parish organizations) WHICH FINANCIALLY SUPPORT THE SCHOOL SYSTEM.

· No facility charge.

· A custodial/monitor charge may be assessed.

GROUP C:

NON-PAROCHIAL SCHOOL FUNCTIONS AND NON-FUND RAISING FUNCTIONS BY NON-PROFIT ORGANIZATIONS (adult basketball games, community concerts, church meetings, civic events and contests).

· Facility Charge:

· Gymnasium $150

(A surcharge of $50 will be assessed if gym floor covering is to be used)

· Cafeteria $30

· Kitchen $30

· Classroom $30

· Custodial/monitor charge of $10 per hour.

· A certificate of insurance is required.

GROUP D:

ORGANIZATIONS OR INDIVIDUALS ENGAGED IN ACTIVITIES FOR PROFIT, TO RAISE FUNDS OR TO PROMOTE COMMERCIAL PRODUCTS.

· Facility Charge:

· Gymnasium $400

(A surcharge of $200 will be assessed if gym floor covering is to be used)

· Cafeteria $100

· Kitchen $100

· Classroom $100

· Custodial/monitor charge of $10 per hour.

· A certificate of insurance is required.

Parkersburg Catholic High School

Facilities Request Form

Name of Sponsoring Organization ______________________________

Nature of Activity ___________________________________________

Facilities Required __________________________________________

Date Required ______________________________________________

Supervision:

Two (2) Teachers _____________________________________

_____________________________________

Two (2) Parents _______________________________________

______________________________________

One Uniform Security Guard __________________________________

Performing Group ___________________________________________

Expenses (what and amount) __________________________________

Admission Fee ______________________________________________

Other Information ____________________________________________________________ ___________________________________________________________________________

Persons responsible for set-up and clean-up for this activity:

______________________________ ______________________________ ______________________________ ______________________________

______________________________ ______________________________

It is understood that the sponsoring organization will assume responsibility for supervision, custodial and repair or replacement of damaged facilities. This form must be presented to the principal for approval at least one week prior to the event.

If there is a contract for the performing group, attach copy to this form.

______________________________ Date ________________

Signature of Faculty Sponsor

Approved:

______________________________ Date ________________

Principal